What is held in the Archives?
Examples of materials held in the archives include:
- records of the Board of Governors and Senate, academic and administrative units, and committees of the University and the College.
- University and College records and related archival materials from other sources which are of enduring historical, legal, fiscal and administrative value.
- selected records created, received, used or maintained by officers and employees in the course of their duties on behalf of the University and the College.
- The University Archives is the designated repository for all permanently valuable records of the University that contain information about its history, organization, structure and functions.
- Collections: Archival materials collected by individuals or organizations that document the history of the University or the College.
- Faculty publications (not faculty papers), books and special collections that include signed copies, rare books, scarce titles and those with local significance.
Where is the Archives?
The Archives area is located on the main floor of the Harris Learning Library.
Who may access the Archives?
Use of the collections is open to students, scholars, and other interested persons, local and visiting, upon provision of adequate identification. Materials housed in the Archives do not circulate. They may be used within the Archives under supervision.
When is the Archives open?
Access to the Archives is currently by appoinment only. Please contact Heather Saunders at (705) 474-3450 ext 4532 to schedule an appointment.
How does it work?
- Users may be asked to sign the archives register. They may work in the archives area after registering.
- Copying, scanning, or photographing requires permission of the Archivist and is usually done by Archives staff, not by patrons.
- Borrowing and/or copying will require a special arrangement with the Archivist. Materials temporarily withdrawn will be recorded [see sample below].
- The archives register will be kept in the Archivist’s office desk.
Sample entry for items withdrawn as it will appear in the Archives Register
|Professor X||2 school text books
Grade one readers 1955
Fun with Dick and Jane
Sally visits the Farm
|July 28, 2009||August 4, 2009
Additional information about using the Archives
- Archives patrons sign a register on arrival.
- Food and beverages may not be brought into the Archives area.
- Cell phones may disturb others and should be turned off.
- Electrical outlets for laptops are available.
- Area is wheelchair accessible.
- Materials are available for consultation and research only, not for circulation.
- Gloves will be provided if required.
- Pencils are provided and are required for note taking
- Copying is not always possible due to the fragility or value of some items.
- Copying is limited and, when allowed, will be done by Library staff.
- Same day service is not always possible.
- Copies cost 25 cents (letter size), or 35 cents (legal), or 50 cents (ledger).
- Scanning is currently not a service offered in the archives